Use case · Justice
Judgments and orders without party data, with the ruling intact
Anonymize parties, witnesses, addresses and ID numbers before sharing or publishing a decision, without losing the legal reasoning.
The problem
Court decisions are reused for training, internal case law, information requests and cooperation with other bodies. Party and third-party data, scattered across the text, must be removed first.
Files arrive scanned, with stamps and signatures, and are often long. Manual review does not scale, and a single missed name is enough to re-identify someone.
What gets anonymized
With the product's AI options and patterns:
Names of parties, witnesses, court representatives and experts
AI option «GDPR anonymization»
ID numbers, tax IDs, phones and emails
Patterns [G] DNI / NIF, [G] CIF and [G] Correo electrónico
Addresses and places of events
AI option «Addresses»
Vehicle licence plates (accidents, traffic)
AI option «GDPR anonymization» (includes licence plates)
Handwritten signatures and stamps on scans
«QR codes and digital signatures» option and, for the handwritten signature, a manually drawn zone or a figure pattern
Fictitious document
Before and after: civil judgment
Fictitious judgment from a made-up court. Parties, court representative, ID, address and licence plate are hidden; the court, legal grounds and ruling remain.
How it was done
- AI options: GDPR anonymization (with licence plates) and Addresses.
- [G] DNI / NIF pattern.
- Whitelist with the court and the judge's office.
Mock-up image built from a synthetic PDF: it reproduces the selection of the options listed, it is not an engine screenshot.
Templates and features used
«Justice» pseudonymization profile
Replaces names with others sharing the initial, keeps companies consistent, shifts dates and keeps emails in a reversible table.
Reverse anonymization
State what stays visible (court, reporting judge, cited rules) and the rest is hidden.
Equivalence map
Same pseudonym for the same person across the document, with a downloadable map to reverse it when appropriate.
Selective OCR and batches
OCR only on scanned pages; batches for series of decisions.
Regulations that usually apply
- UK GDPR, DPA 2018 and EU GDPR
- They govern personal data processing in court records; courts acting in their judicial capacity fall outside the data protection authority's supervision (Article 55(3)), but the principles still apply.
- Anonymity orders and reporting restrictions
- Judgments are generally public, but anonymity orders, reporting restrictions and sensitive cases (children, family, victims) often require identifying details to be removed before a decision is shared or published.
- Spanish National Security Framework (ENS)
- Politeia Soft holds an ENS Medium category certification whose scope includes Anonimatum.
- Note
- Guidance only, not legal advice. Deciding what to publish or share, and on what legal basis, is up to the data controller.
Frequently asked questions
Anonymize or pseudonymize?
To publish, you normally anonymize (hide). If the document stays in an internal workflow and you need to know who is who, the «Justice» profile pseudonymizes with a reversible map.
Is the text visible under the redaction?
No. The resulting PDF does not keep the redacted text under the box: it is not a rectangle drawn over the original.
Would you rather integrate it into your document management system? See the developer portal
Working with decisions that must be shared?
Try the flow with sample decisions from your court in a guided demo.
Request a demo